Icon tasks mini-app in Rock

Simplified task management: Organize any project with the
Tasks mini-app

Rock brings messaging and tasks together. Each space has its own Tasks mini-app to manage different types of projects or just to keep track of follow-ups from 1:1s.

Kanban board with task cards highlighting three different lists: backlog, in progress and awaiting reviewTasks mini-app list view example on mobile displaying multiple open activities

Work better with Rock's Task Management Tool

From product development to marketing campaigns and recruiting with task management in Rock you can easily keep any project moving.

Multiple assignees

Assign tasks to different users and keep track of the status of everyone that is involved with the task.

You can also add followers for people who want to get notified but are not actively working on a task. With Rock, tracking is made simple for everyone — no matter how involved they are.

User status functionality: none, in progress, blocked, and completed

Labels

Create up to 200 labels per space and add them to tasks to filter, sort and organize different activities within a project.

From front-end bugs to customer success, adding custom labels helps keep everything organized.

Example of label functionality: search or add up to 100 labels

Comments

Keep discussions at the task level with a comment section under every task.

Share files, communicate with threads, @mention anything and leave reactions to keep the conversation going.

comment section under every task: discuss, add reaction or reply in thread

Attach everything

Attach files by uploading them from your computer or link files from Google Drive, Dropbox, One Drive, Figma, and other cloud storage providers.

You can also attach files to the comments under the task.

Attachment functionality: upload file, link cloud storage or add files from your space

Task Tracking Views

No more endless searching to find a specific task. Quickly scroll through all your tasks or quickly edit a bunch of tasks with List View.

List view for task management: overview of all activities across a product development space

Show all your tasks in a Kanban-like view, which makes it easy to get a visual overview of all your tasks and lists.

board view that displays tasks across lists with assignees, due dates, priorities and comments displayed

Never miss a deadline again. Display all your tasks with start and due dates on a calendar so you can manage tasks at a glance, seeing what needs to happen by when.

Task management system with calendar view of activities in a product development space

Want to see all your tasks from across all your spaces? My Tasks gives you a high-level overview of all your tasks.

My tasks panel Rock displaying open activities across different project spaces

Can’t work on something right away? Save tasks to follow up on later with the “Set Aside” function

Set Aside panel highlighting tasks, notes and messages stored from different spaces

View a minimized list overview of your different tasks, while still being able to see the messages in your space.

team task management software with messaging combined

Task Tracking Views

No more endless searching to find a specific task. Quickly scroll through all your tasks or quickly edit a bunch of tasks with List View.

Example of list view displaying multiple activities across spaces

Show all your tasks in a Kanban-like view, which makes it easy to get a visual overview of all your tasks and lists.

Board view to manage tasks displaying multiple cards and lists in a design space

Never miss a deadline again. Display all your tasks with start and due dates on a calendar so you can manage tasks at a glance, seeing what needs to happen by when.

Team task management software with a calendar view example product development project

Want to see all your tasks from across all your spaces? My Tasks gives you a high-level overview of all your tasks.

My Tasks panel displaying activities from different project spaces in a list view

Can’t work on something right away? Save tasks to follow up on later with the “Set Aside” function

Task tracking with the set aside panel displaying messages, notes and tasks stored in a single panel

View a minimized list overview of your different tasks, while still being able to see the messages in your space.

Compact view example displaying tasks in a space ordered by lists

Get started quickly

Rock brings together messaging, tasks, notes, files, and all your favorite apps, so you get valuable time back to get work done.

Import existing tasks

Seamlessly continue work on any project by importing tasks from other collaboration tools or task software.

Import your existing tasks from Trello, Asana, Jira or Clickup.

Import panel to migrate tasks from Trello, Asana, Jira, ClickUp or CSV

Create a task

Create a task for anything that is actionable. With a task board in the same space as your messages, notes, and files you don’t need to switch between different apps to keep things moving.

You can create an unlimited number of tasks on Rock. All for free.

Task management card describing a social media strategy activity in a content space
QR code to download the rock mobile app for Google Play or iOS

Take your tasks anywhere

Stay on top of your tasks when you’re away from your computer. Bring your tasks with you and quickly create, browse, or comment on any task - wherever you are.

Google play icon to download the Rock mobile appicon App Store for download
Icon paid PRO plan Rock

Supercharge with PRO features

The collaboration front-end for your team

Sprints

Use sprints to group tasks into time based cycles. This can be useful if you work on a weekly, bi-weekly, or monthly schedule.

Filter by Sprint so you can quickly get an overview of all tasks that are being worked on in the current sprint.

Sprints functionality panel for task managers

Custom fields

Use custom fields to add customized task fields that suit your workflow and support your process.

Add a short text, a number or dropdown fields to your tasks. You can also clean up task fields by rearranging or removing optional fields your team does not use.

Custom fields functionality to personalize the description of tasks with numbers, dropdown, short text and moreCustom fields panel for tasks to add new information such as short text, number or dropdown

Recurring tasks

Manage daily check-ins, weekly reports, or any other repeating activity with recurring tasks.

After completing or moving a task across one of the lists, the task automatically gets recreated for the next time.

Recurring tasks functionality: configure an activity to be repeatedRecurring tasks functionality to schedule tasks on a repeating basis

Automate Tasks

Automate the creation of new tasks with Zapier, Github, and Rollbar platform integrations.

You can also use our public API to further customize and integrate with Rock.

Abstract visualization of available integrations for automations: Rollbar, Zapier and Github

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.

Wandile Mamba
UX/Creative Designer, Shiny Inc

Questions & answers

What is a task?

A task is the description an activity that has to be completed within a larger project. Tasks are typically assigned to one or more people who are reponsible for completing the work.

Tasks can be organized with different views depending on the scope and organization of the project, a list or kanban board being some of the most popular options.

What is task management?

Task management is the set of activities that focuses on the creation, day-to-day updating and completion of tasks. The task workflow can be more detailed or time sensitive depending on the project a team is working on.

Why should companies adopt team task management?

Tasks allow teams to work in a more organized way. Teams can keep better track of the status of an activity thanks to strong documentation. Team task management software also minimizes the need for constant meetings or messages for work updates as activity is recorded on an individual task-level.

Are tasks on Rock free?

Anyone can open unlimited spaces with unlimited tasks. The main functionality and different views are available to everyone.

There are some more advanced task fields such as sprints and custom fields that are part of the PRO and TEAMS plans. Learn more about the different plans here.

Can I work on tasks with people outside of my team?

You can collaborate on tasks with anyone in- and outside of your organization. This makes Rock a great place to combine communication and task management for activities that require the involvement of multiple parties.

How do tasks help with asynchronous work?

Tasks are better documented and more organized compared to more synchronous ways of communicating such as messages or meetings. This way everyone can be less dependent on immediate responses and focus on getting work done and staying productive instead.

What kind of teams use tasks?

Tasks can be used for a wide variety of projects. Teams use them for basically any project that can be separated into sub-activities. Thousands of people globally are using tasks to get work done in marketing, engineering, education, product development, recruiting and so much more!

How are tasks on Rock different from other task managers?

Rock provides simple, all-in-one functionality. In addition to a task management system in every space, there are also built-in mini-apps for Chat, Topics, Notes, Files and Meetings at no additional cost. This way you can keep all communications and project management in one place.

Do I have to use tasks in Rock?

We recommend teams to use tasks to organize their work but it is not required. There might be use cases where you want to create a space with a focus on the Chat or Files mini-apps. It is up to you and your team whether you want to use the Tasks mini-app in every space.

Can I import tasks from other places to Rock?

You can import tasks from Jira, Asana and ClickUp to your different Rock spaces. This way you can keep all your current and past activities without losing project documentation.