Metio Software is a Czech software development company that primarily focuses on creating web presentations, information systems and software prototypes. Markéta Mazlová, the CEO of Metio Software, shares her team’s experience with Rock and asynchronous work.
Within their team, everyone is free to change their location and work from anywhere. The team leverages Rock to make this possible while staying productive and completing projects.
Metio Software is a team of 12 people who also work with freelancers on various projects. The company operates fully remotely.
Why Metio Software chose an all-in-one, asynchronous first approach for their remote collaboration
Markéta shares that before discovering Rock, the company was mainly using Slack for communication and Asana for task management. The combination brought some complications in terms of team communication and collaboration.
Switching between different tools for tasks and chatting quickly became tiring, confusing, and simply too much. That was the moment when their team decided to look for one tool which would offer both at once - tasks and chat in one place.
Metio Software discovered Rock in 2021 and quickly adopted the all-in-one approach. Messaging, tasks, and other mini-apps helped their team save time and reduce daily context switching.
The all-in-one approach, especially the combination of tasks and chat, was the primary but not the only reason why Metio Software switched to Rock. The second reason was the combination of asynchronous communication with synchronous communication channels.
Markéta says that she read quite a few articles about asynchronous work and became interested in the idea. She mentions: ‘I got the feeling that there are a bunch of people who are trying to solve similar work challenges as us. I like that you share your ideas and information about alternative ways of working and improving processes in a remote setting.’
Working across different locations and timezones with a more flexible way of working
Implementing a more asynchronous and remote work model became way easier once the company switched to Rock. The team can focus on the goals rather than being physically together or immediately responding to messages. This gives the team more flexibility and freedom to work from anywhere.
For instance, the CTO of Metio Software travels the world and works from Cambodia at the moment. While the team is mostly based in Czech Republic, they are allowed to take workations from time to time. The team can switch work locations and enjoy new cities or natural parks while still getting work done.
Mention anything, topics, and integrations have been extensively incorporated into Metio Software’s day-to-day work
The Mention anything function allows Metio Software to easily interconnect different subjects on Rock. It quickly became an important part of daily communication
‘It’s so cool that we can mention different tasks, topics, notes or people when communicating. It makes the connection between things so much smoother. There is no need to spend too much time searching for relevant information anymore.’ - shares Markéta.
The Topics mini-app is also a big part of the company’s work routine. ‘It’s so much easier to structure conversations when you use Topics. You can really make sure that important discussions don’t get lost.’ - says Markéta.
Whenever developers want to discuss some new ideas, they create a topic that everyone who is involved can elaborate on. As a result of discussions, tasks might come up. You can easily create them by switching to the Tasks mini-app.
Metio Software team is also glad that Rock offers the Jitsi integration:
Markéta shares: ‘We use Jitsi for our meetings due to security reasons. We find it super cool that you integrate it. We can set up quick meetings without leaving Rock.’
Rock also offers other video conferencing tool integrations, such as Google Meet or Zoom. It comes in handy when you need to discuss things in real time.
Another tool that Metio Software (as well as many other software developers) frequently use is Github. Rock offers Github integration which allows everyone to stay up to date on the latest developments.
How can software developers organize their workflow on Rock?
There might be many different ways to organize your workflow on Rock. There is no all-size-fits-all approach but there certainly are things we might learn from each other. Markéta is sharing the workflow that Metio Software has discovered and which works well for their developers.
‘Any software development company sooner or later needs a place to coordinate projects and communicate. Our way is to create two Rock spaces per project and it works really well.’ - shares Marketa.
When their team starts a project, they usually create two internal spaces for it. One space is used for more general updates and is run by a project coordinator. They use it for announcing information, updates, deadlines, meeting notes, agendas, and other important things.
The team uses the Notes mini-app to store information. Also, they create more general tasks in the Tasks mini-app in that particular space, too.
The second space the Metio Software team dedicates for daily communication and organizing work in detail. In this space, they create topics and more specific tasks and update things frequently in the process.
Sometimes their team creates a third space for a project where they invite clients. It’s a convenient way to inform them about a project and share summaries and other relevant information.
Markéta also shares that sometimes it’s challenging to break old habits of clients writing emails. However, once they try using Rock all the communication around projects becomes way more centralized. On Rock, you can bring in as many people from outside your organization as you like and collaborate for free.
Rock your collaboration as a software development team
Metio Software’s use case shows that any software development company can benefit from the all-in-one approach and the variety of integrations as well as features on Rock. It’s essential for software developers to have a dedicated place to manage projects.
‘We found that there are many useful features which you discover in the process of using Rock. I encourage you to explore these and create the workflow that works best for you. You will definitely benefit from having everything set in one place.’ - Markéta Mazlová