Using sprints can be beneficial when work is completed in cycles. Whether you are a product & engineering team or marketing and design looking for an efficient production schedule, sprints on Rock might be your solution.
Sprints are integrated into the tasks mini-app. This feature allows you to walk away from busy excel sheets or discussions that do not easily connect with your collaboration flow and enable you to focus on smaller, more achievable tasks to get more work done quickly.
In this short guide, we’ll work on giving you a quick run-through of the sprints feature so that you can create your own on Rock and manage work more effectively.
This feature is available to all Unlimited plan users. If you want to start using Sprints to improve your workflow and project management, check out our pricing page!
Creating Your Own Sprint
Step 1: Choose an existing team space or create a new one where you want to use sprints.Before creating sprints into spaces, you’ll need to ensure that the space has been upgraded to PRO. Both 1:1 spaces and group spaces can be upgraded to PRO.Rock
Tip💡: When creating a new space, you can pick from various templates for group spaces, allowing you to get started on creating tasks and managing projects faster than ever!
Step 2: Enter the Tasks mini-app and update the list names to ensure that it fits your workflow and project needs.
Step 3: Create a task and select "Add sprint"
Step 4: Name your sprint to create a new sprint or add the task to an already existing sprint
Step 5: If you are creating a new sprint, you can optionally set the start date and due date for the sprint duration.
Step 6: Continue adding tasks to a sprint or create more sprints if your project requires so. You can add already existing tasks onto sprints by opening the task’s edit panel.
Following up on your sprints
In addition to creating sprints, it should also be easy for you to keep track of the activities done within them. Rock has four convenient filtering options in the tasks mini-app to help you keep track of and manage your different sprints:
- All tasks: This view provides no filtering on sprints and will display all tasks created in a space and not archived.
- All tasks with sprint: Filter to view only those tasks that have been assigned to a sprint. This can help you focus on what needs to get done within your established time frames.
- All tasks without sprint: Have some tasks that did not cut the last sprint programming? You can easily find them back by filtering your space for all tasks without a sprint.
- Individual sprints: Individual sprints will be displayed at the bottom of the view. When selecting one, your task board will update itself only to show the tasks within that specific sprint. You can use the search bar on top to find a particular sprint back if you have many different sprints.
Note that any archived task will not appear in the board view even when filtered on a specific sprint UNLESS the toggle for archived tasks has been switched.
If you create a task and add it to a sprint with a time frame, then the task’s start and due date will adapt to the sprint start and due date of the sprint it is added to. However, these task dates can be manually changed into other dates from the task editing panel.
If you still have questions about creating and managing your sprints, you can reach out to us through the Rock Team space.
Frequently Asked Questions for Sprints
Can I put a task under more than one sprint?
No. A task can only belong to one sprint.
What happens to my sprints if I downgrade a space from PRO to FREE?
Sprints that have already been created and added to tasks remain but cannot be edited. You cannot attach or remove existing sprints to tasks on a FREE space.
Can I create a task with different start dates and due dates from the sprints they’re in?
Yes, but the due/start date must be adjusted from the task panel after the sprint is added. Adding a sprint changes the dates of the tasks to the ones of the sprint.
Can I delete sprints? If so, how?
Yes, sprints can be removed only when no more tasks are assigned. Once the sprint is empty, you can use the "edit" option displayed next to the sprint name on the "add sprint" dropdown and then remove it by using the "Delete Sprint" button.
What happens to a task if the sprint is a part of it is deleted?
You can't delete a sprint if any task is a part of it. But you can rename it and change dates if needed.
Can I extend the due date for a sprint?
Yes, both a sprint’s start and due dates can be edited. However, editing sprint dates won’t automatically change the start and due dates of tasks already assigned to the sprint. Only newly assigned tasks will take on the sprint's new start and due dates.
What happens to an unfinished task if the sprint it is in is already due? Will it be considered an overdue task?
No, overdue tasks are only marked based on their due date - but since setting a sprint automatically adds a due date, then the task may be marked as overdue if you do not manually change or remove the due date of the task. This feature makes sprints very useful for putting multiple task in the same time frames.
What timezone are the sprint's start and due dates in?
The sprint's start and due dates are based on the timezone of the creator. Don't worry; Rock localizes the time based on the user's local time on the computer so that everyone will see a different due date!